Conference Rooms modern office design Office Design Office Renovation

5 Steps to Designing Perfect Large Conference Room

large conference room

A conference room serves a variety of purposes for most businesses. In addition to providing space for employees to gather for meetings, most conference rooms are also used to court clients, entertain staff and guests, interview prospective personnel and train new hires. They serve as workstations, classrooms and sometimes even just a quiet place to relax. A large conference room is a valuable commodity; here are five important steps to designing the perfect one:

Evaluate Your Business’s Needs

As mentioned, a large conference room can (and should) serve multiple functions. Think about all the ways you might need to utilize the space so you are able to incorporate features that address the majority of those purposes. If your office has more than one conference room, it might not make sense to equip this one with high-tech audiovisual equipment; if your office only has one, it might! Just because a large conference room could include a lot of elements, it doesn’t mean it should!


Pick the Right Room

In a perfect world, a large conference room is removed from the hustle and bustle of your office’s daily activities. Look for a quiet, private space where your staff and guests can retreat to focus on the business at hand.

Think about Your Clients and Guests

A large conference room will necessarily create an impression on your clients and guests. Make sure it’s a good one. Remember that your conference room is an extension of your branding. It presents an image to the people who enter its doors. Strive to match your room’s furniture, decor, amenities and other components (right down to the paint) to the overall message you’re trying to convey and work to create as hospitable a place as possible so clients and other guests look forward to returning to it.

Choose Your Table(s) Carefully

A large conference room can accommodate a number of different types, as well as configurations, of tables. Determine if you need one table or several, and then consider the layout best suited to your room’s main function. For instance, for conference rooms used mainly for board meetings, a U-shaped table might work best since it facilitates easy conversation among all participants. On the other hand, a modular table option that can be rearranged in multiple ways would allow maximum flexibility for conference rooms being used consistently for numerous purposes.

Remember Lighting and Other Amenities

Lighting, of course, is one of the most important aspects of any room. For large conference rooms, you want to ensure there is enough lighting for people to see what needs to been seen, but not so much that there is a distracting and/or headache-inducing glare. A lot of work takes place in these areas, oftentimes with sophisticated equipment. The right lighting enables everyone to focus (on the screen, speaker, etc.). Likewise, the right amenities keep participants comfortable and involved. Remember to include trash cans. Add a serving area along one wall to easily distribute beverages, food and information packets. Sometimes a coffee machine and mini refrigerator are good additions to a large conference room as they allow for quick refreshment while staying engaged with meeting participants and objectives.  Even something as mundane as the type of chairs you pick for your space can impact the productivity and satisfaction of your employees, clients and guests.

Ready for More Tips?

Designing a large conference room involves a variety of steps. These are just a few of them. To learn more about creating a conference room that optimizes your business objectives and maximizes your budget, please contact Key Interiors

Office Design Office Renovation

Why You Should Choose a Turnkey Contractor for Your Project

turnkey contractor

Commercial office renovations, especially if they are design/build, involve a variety of complex components that must be managed. The process of making and sticking to a budget, hiring the right subcontractors and maintaining a realistic deadline and schedule is often complicated and always time-consuming. Here’s why you should hire a turnkey contractor for your next project instead of trying to tackle things on your own:

To Save Time

A turnkey contractor designs, builds and manages a construction project. Hiring one means property owners don’t have to waste time researching, interviewing and hiring architects, individual construction tradesmen or sub contractors, project managers, site supervisors, furniture and material vendors and more. Instead, they can work with one firm to coordinate and execute everything.

To Save Money

As people say, “time is money,” and because hiring a turnkey contractor saves you time, it definitely saves you money. Hiring a dedicated partner to manage all your project’s moving parts helps streamline communication and proactively identify and solve potential problems before they lead to costly delays.  It is vitally important for your project to remain on schedule, especially if any delay could cause interruption to production or paying exorbitant rent prices to occupy multiple buildings during an office move.  In most instances, a turnkey contractor has relationships with other building professionals that allow them to negotiate better prices for materials and services than you would working by yourself.

Improved Quality

Expertise breeds excellence. A turnkey contractor has experience that improves the quality of your overall project. Because one person (or firm) is acting as the turnkey contractor for your project, the various stages of your renovation or new build will be held to and judged by the same standards. The result: a consistent, high caliber of work.

Less Stress

Of course, one of the biggest reasons to choose a turnkey contractor is to reduce the amount of stress associated with renovations and new builds. Construction of any type often inspires anxiety and tension for property owners. Being displaced from your normal setting and worrying about projected costs, coupled with a lack of privacy and security, can leave you worried about how everything will sort itself out. Indeed, lack of control is generally cited as the number one cause of anxiety and depression for all people. Passing control to a turnkey contractor allows property owners, specifically, to quit worrying about the small details of a project, thus reducing their stress!

The Key Interiors Advantage

A turnkey contractor is a valuable asset for businesses wanting to get the most out of their next renovation or new office build. At Key Interiors, our team of in-house design and construction experts has decades of experience executing full-turnkey design/build/furnish projects for industrial and commercial clients of all sizes.  Our ability to provide office furniture in addition to full-scale design and construction services sets us apart from most other general construction firms.  To learn more about using Key Interiors as a turnkey contractor for your next project, please contact us today.

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