In the not-so-distant past, towards the end of an office renovation project a document containing minor construction-related tasks was circulated between customers, architects and contractors. When all parties agreed that a specific task was completed as per contractual expectations and requirements, it would be hole-punched (often, two copies of the document was punched so that the architect and contractor would have the own). And hence, through this process the aptly-named “punch list” was born.
Well, fast forward into a more technological age, and punch lists have migrated into digital form – but the basic function and principle remains the same, as does the term itself. Indeed, they may be referring to web platforms or mobile apps, but to architects, contractors, and all other stakeholders who are contractually obligated to contribute to a construction project, a punch list is still, fundamentally, a punch list – and they are as important as ever. Below, we highlight the 3 key reasons why:
1. Punch Lists Streamline the Closeout Process
As noted above, a punch list includes all of the minor tasks that must be completed in order for the construction project to be deemed complete, such as “fully clean up job site” or “ensure that all internal areas are free of dirt and debris” and so on. Using a punch list can significantly streamline the closeout process, since these somewhat minor items can be major hassles and headaches if they’re neglected or overlooked.
2. Punch Lists Tells Contractors What They Need to Do
The punch list is a clear, straightforward document (or these days, usually a digital file) that tells contractors what they must complete in order for their part of the project to be over. Or, in other words: the punch list tells contractors that if they don’t complete the listed tasks, then the job will not be closed out. Not only is this an effective motivational tool that can push contractors into high gear, but if there are any disagreements, problems or issues, they can be identified and addressed.
3. Punch Lists Can Prevent Post-Project Problems
Once a project is officially completed, it can virtually impossible to turn back the clock and finish certain open tasks. A punch list can prevent this unpleasant and usually litigious scenario from happening necessary, which is in everyone’s best interest.
The Bottom Line
At Key Interiors, we create and manage multiple punch lists for our clients, and use them to manage various relationships with architects, contractors and trades. As interior design experts with over 30 years of experience, we know precisely what task each respective punch list should include, and how to objectively verify completion. The bottom-result is that our clients experience a smooth, successful and straightforward office renovation – from initial concept through to final completion.
